Why Coaching Skills Are Critical for Leaders and Managers

Executive Coaching Session at Wager's Way

 “The right coaching, at the right time, can pay huge dividends for employers seeking greater loyalty, productivity and contribution.” -- It’s Game Time: Your Practical Employee Coaching Playbook, SABA (2015)

I once worked as the manager at a small horse farm where I was the only full-time employee – meaning I not only was training the horses, but also was responsible for the daily barn work (feeding, cleaning stalls, and helping the owner with various projects).  The owner of the farm was “unique” and as someone who generally tries to get along with people and certainly don’t see myself as a slacker, I usually was able to pass off her comments to me on my job performance.  One day however, she said to me “You are the worst [manure – but that’s not the word she used] spreader I’ve ever seen!”  Now, to give some context here, she didn’t have a manure spreader that automatically spreads the manure so I had to put the manure in the tractor bucket and then “spread” it by tipping the bucket just right and driving backwards at just the right speed to try and spread the manure in a thin layer in the field.  Anyone who has ever had to spread anything using a tractor bucket knows it takes practice to figure out just how much to tip the bucket forward in order to spread whatever is in there without dumping it all out in one pile.  That was 20 years ago and I can still remember thinking “REALLY?!” when she said that to me.  I went home that day feeling confused and disappointed that despite all of the work I did for this person, while often enduring her off-handed remarks about various things, my boss’s only comment on my performance was that I was the worst spreader of manure that she had ever seen.  I think I worked for that person for about a year before moving from the area.  After that experience I went on to work for someone who was an amazing coach and mentor to me.  I ended up moving from a temp position in a mail room to being the executive assistant to the Chief Operating Officer of Communications and Public Affairs in less than 2 years because of her coaching.

Now that I do leadership and team development as well as executive coaching, I often hear from others that they have experienced similar kinds of comments regarding job performance.  If you have experienced that kind of “feedback,” did it make you want to do better in your job?  If you have given that kind of “feedback,” did you really think that it would make your employee want to do better?  I’m guessing not on both counts. While a lack of coaching and feedback can lead to good employees leaving an organization, giving feedback that is subjective and judgmental is just as damaging.  Ironically, coaching employees to improve performance is not something that comes easily to most people.  It takes practice and a great deal of understanding human behavior to be able to offer feedback that is productive.

So how can you develop your coaching skills to help your team’s performance (which ultimately makes you look better as a manager as well…)?  

• First, it’s important to understand exactly what you think your employee needs coached on – is there a gap in hands-on skills? Does he or she need help with time management?  Is the employee clear on what is expected of him/her?  Without answers to these questions, it is almost impossible to offer coaching that will produce the changes necessary to improve performance.  

•           Once you have identified what you feel needs improved, it’s important to “ask the right questions and engage in dialogue to increase your direct report’s awareness of his/her own choices, actions and behaviors, along with their impact – as well as gain buy in for the development plan” (Harvard Business Review Guide to Coaching Employees, 2015).  This is where having some basic knowledge of human behavior is helpful.  Not everyone has the same strengths and talents so while something may be easy for you, it may not be easy for someone else who has strengths and talents in a different area. (I recommend reading Strengths-Based Leadership by Tom Rath and Barry Conchie to learn more about how different strengths impact teams.)   

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•          Coaching is not teaching.  While you may feel tempted to want to “teach” the employee what you think is the “right” way to fix the challenge, it will be much more productive long term to coach the employee on finding the solution themselves.  If you can coach him/her to understand what is causing the challenge, you can then provide guidance to in seeking solutions.  Doing this well involves facilitating a discussion that allows the employee to think about what is really at the root of the issue.  Do they need more training? Are they not getting information from other departments or staff that they need? Are they having non-work challenges?  In their article “Coaching Through Questions” (T&D Magazine, March 2015) authors Steve and Kimberly Gladis state “A coaching approach that relies more on asking questions than giving answers better engages employees.”

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•           Be sure to reframe how the employee describes the situation to be sure you are not interpreting it through your own experiences.  Repeat what you heard him/her say – “So what I hear you saying is that you feel that you don’t have the appropriate skill set for this project.  Is that correct?” If the employee confirms this is the issue, then you can work with him/her to develop a plan to address the problem.  When someone reframes what we say and gives it back to us, we can confirm or correct that what we are saying is what is being heard and then work to find a solution that works.

Communication and an ability to provide constructive feedback is at the heart of being a successful leader or manager.  It is critical that leaders and managers at all levels acquire the skills necessary to be able to facilitate coaching dialogue with their team members.  Becoming an effective coach will make you a better leader or manager and will ultimately benefit the entire organization by having team members who are happy, productive and loyal.

Want to improve your coaching skills?  Contact us info@wagersway.com to find out how we can make you a leader that people want to follow!

Why Won't This Employee Do What I Want!

“They [business schools] rarely allow room for students to develop intra-personal skills, or the skills that come from being a self-aware person.” – Elad Levinson, Senior Organization Effectiveness Consultant

I read the above statement in Mr. Levinson’s blog titled “Training is a Necessity, Not a Luxury.”  As an advanced facilitator who owns a professional development consulting business, I of course was intrigued with much of what Mr. Levinson wrote.  Granted he was also selling his program, but the content of his blog is very much in line with what I experience in marketing my program – organizations have a difficult time understanding the importance of developing their employees through training, especially as it impacts their bottom line.

I am passionate about helping people realize their potential.  My work is not just a job – it’s filled with purpose and it is tremendously rewarding to watch my clients gain insights about themselves that help them to be better leaders, team members, family members, etc….  The challenge is getting potential clients to see how their misconception of the importance of training and coaching employees is having a detrimental effect on their organizations.  Over and over managers can be heard using the following descriptions of their staff: “lazy, unmotivated, unskilled, unwilling, disengaged….” the list could go on and on.  While it’s true that there is a percentage of employees who honestly do deserve those kinds of descriptions, I would offer a different perspective for managers to think about in how they interact with their employees.

In my equine assisted action learning workshops, I hear many of the same descriptions noted above when clients are interacting with the horses.  What I know about horses (after 30 years of working with them) is that they react to what is communicated (or not communicated) to them - both verbally and non-verbally.  And how we communicate with them is highly dependent on how we interpret their behavior.  If we interpret the horse’s reluctance to do something as being stubborn or lazy, then our reaction to them will be reflected as such.  How do we generally react to someone who we interpret is being stubborn or lazy? Usually with some kind of strong pressure, with the intention of making that person do what we want.  And when they don’t do what we want, we decide it is they who are the problem. This reaction rarely is successful with horses or people (when they are given the choice of whether to engage or not).  What if, just for a moment, we consider that what we perceive to be stubborn or lazy is actually protection or calm assertiveness?  Is it possible that someone’s “stubbornness” or “laziness” is actually their way of communicating that we aren’t being clear in what we want?  If we changed our perception of a behavior to reflect the latter, how might that change our interaction with the employee?

The only way for managers to gain a thorough understanding of how to see situations differently is through training that helps them gain awareness of themselves and how they interpret the behaviors of others.  If organizations want to reduce turnover, especially with non-management staff, then they need to invest in training their managers to develop the skills needed to realize that employees who are reluctant to complete a task, may not be stubborn, lazy, unwilling, etc…. They may need to be communicated to more clearly and coached on how to complete the task.

Communication is a key component in successfully leading and managing team members.  And learning to coach employees through effective communication is a skill that is critical in today’s work environment.  Are you investing in your managers?  If not, you may be affecting your bottom line and impeding the ability of your organization to stay competitive.

Wager’s Way is offering a full day workshop on “Coaching Employees to Maximize Engagement,” July 17, 2015.  For more information, visit our website at www.wagersway or e-mail me at ginny@wagersway.com.

Trust – It Really is Key in Leadership

By Ginny Telego

Recently I was talking to the vice president of a bank who participated in one of our demonstration workshops.  At our demonstration workshops, we offer participants the opportunity to work with the horses in 2 or 3 activities that we do in our regular workshops.  It provides people with a sample of the experience that they would have in our leadership and team development workshops.

In talking with the bank executive - we'll call him Tom (not his real name) -  he shared with me that the thing that stood out most to him in working with the horses was how integral trust was in getting the horses to work with the leadership team.  Tom was working with two other people to move three miniature horses from one area of the pasture to another.  They were given 2 minutes to develop a plan, but after that they were not allowed to touch the horses or talk to each other during the project.  The group approached the horses with a commanding presence and the horses responded by running away.  The group continued to approach the horses in a way that communicated “You are going to do this whether you want to or not.”  The horses continued to choose not to go where the group was asking them to go.  After about 10 minutes, the facilitators checked in with the leadership team to see how things were going and talk about what was happening.  Through the discussion, the horses were compared to a team of employees.   The group realized that they were approaching the “team” with too much command and control style of leadership and not building the trust that was needed to lead the team.

The group was given another opportunity to guide their “team members”(horses) to the area where they needed to be.  This time they were allowed to talk to each other but still not allowed any kind of tools to physically attach to the horses to move them.  And this time, they approached their “team members” with a different kind of intention.  Instead of walking towards the horses with command and control leadership, they took time to build trust with each team member, communicating in a way that was respectful to them as individuals.  The result?  The team members willingly went with the leaders where they wanted them to go.

So how does this work with the horses apply to leadership in the human world?

1.  Trust comes from respect.  Almost every leadership book, blog and article talks about trust as the key characteristic of an effective leader.  In their book The Leadership Challenge, Kouzes and Posner (2007) note that “Without trust, you cannot lead” (p. 224). They go on to state that “We listen to people we trust and accept their influence” (p. 225).  Once the leadership team built trust with the team members (horses), they were able to influence them to move where they needed them to go, with minimal effort.
2. Leadership is about relationships.  Kouzes and Posner hit the nail on the head when they write “A leader-constituent relationship that’s characterized by fear and distrust will never, ever produce anything offering value.  A relationship characterized by mutual respect and confidence will overcome the greatest adversities and leave a legacy of significance” (p. 24).  For this leadership team, the command and control approach with the team (horses) was highly unproductive.  When they took the time to build a relationship with each team member, mutual respect was established and the team willingly followed the leaders.
3. Command and control does not build relationships or trust.  How much do you like someone who leads you using a command and control leadership style?  Probably as much as the horses.  The horses respond by not cooperating – this is usually what happens with people too.  Command and control might work temporarily, but long term it will only create an environment where team members avoid cooperating whenever they have that option.

Kouzes and Posner note that “People are just more willing to follow someone they like and trust” (p. 295).  When people work with the horses in our action learning program, they are able to literally see how they are influencing others.  The horses willingly follow when participants take the time to build trust through relationships and intentions are honest.  What kind of relationships are you building?  Are your team members running around the pasture or willingly following you where you need them to go?

Ginny Telego is the president and founder of Wager's Way, an equine assisted action learning program that partners with horses to offer leadership and team development as well as executive coaching.  Find out more at www.wagersway.com.